Tax Invoice

DOCUMENTS- TAX INVOICE, CREDIT AND DEBIT NOTES.

(SECTIONS-31 TO 34)/ (RULES-46 TO 55A)

CONTENT:

S.NO.	PARTICULARS	SECTIONS	RULES
1.	Tax Invoice	31,33	46,46A,47,48,54,55
2.	Prohibition of unauthorized collection of tax.	32	-
3.	Bill of supply	-	49,55A
4.	Receipt voucher	-	50
5.	Refund voucher	-	51
6.	Payment voucher	-	52
7.	Revised tax invoice and credit or debit notes.	-	53
8.	Credit and debit notes.	34	-

Section 31:Tax Invoice

(1)A registered person supplying taxable goods shall, before or at the time of,—

(a) removal of goods for supply to the recipient, where the supply involves

movement of goods; or

(b) delivery of goods or making available thereof to the recipient, in any other

case,issue a tax invoice showing the description, quantity and value of goods, the tax charged thereon and such other particulars as may be prescribed:

Provided that the Government may, on the recommendations of the Council, by

notification, specify the categories of goods or supplies in respect of which a tax invoice

shall be issued, within such time and in such manner as may be prescribed.

(2) A registered person supplying taxable services shall, before or after the provisionof service but within a prescribed period, issue a tax invoice, showing the description, value,tax charged thereon and such other particulars as may be prescribed:

Provided that the Government may, on the recommendations of the Council, by`notification and subject to such conditions as may be mentioned therein, specify the categoriesof services in respect of which––

(a) any other document issued in relation to the supply shall be deemed to be atax invoice; or

(b) tax invoice may not be issued.

(3) Notwithstanding anything contained in sub-sections (1) and (2)––

(a) a registered person may, within one month from the date of issuance ofcertificate of registration and in such manner as may be prescribed, issue a revisedinvoice against the invoice already issued during the period beginning with the effectivedate of registration till the date of issuance of certificate of registration to him;

(b) a registered person may not issue a tax invoice if the value of the goods orservices or both supplied is less than two hundred rupees subject to such conditionsand in such manner as may be prescribed;

(c) a registered person supplying exempted goods or services or both or payingtax under the provisions of section 10 shall issue, instead of a tax invoice, a bill ofsupply containing such particulars and in such manner as may be prescribed:

Provided that the registered person may not issue a bill of supply if the value ofthe goods or services or both supplied is less than two hundred rupees subject tosuch conditions and in such manner as may be prescribed;

(d) a registered person shall, on receipt of advance payment with respect to anysupply of goods or services or both, issue a receipt voucher or any other document,containing such particulars as may be prescribed, evidencing receipt of such payment;Tax invoice.

(e) where, on receipt of advance payment with respect to any supply of goods orservices or both the registered person issues a receipt voucher, but subsequently nosupply is made and no tax invoice is issued in pursuance thereof, the said registeredperson may issue to the person who had made the payment, a refund voucher againstsuch payment;

(f) a registered person who is liable to pay tax under sub-section (3) orsub-section (4) of section 9 shall issue an invoice in respect of goods or services orboth received by him from the supplier who is not registered on the date of receipt ofgoods or services or both;

(g) a registered person who is liable to pay tax under sub-section (3) orsub-section (4) of section 9 shall issue a payment voucher at the time of makingpayment to the supplier

(4) In case of continuous supply of goods, where successive statements of accountsor successive payments are involved, the invoice shall be issued before or at the time eachsuch statement is issued or, as the case may be, each such payment is received.

(5) Subject to the provisions of clause (d) of sub-section (3), in case of continuoussupply of services,––

(a) where the due date of payment is ascertainable from the contract, the invoiceshall be issued on or before the due date of payment;

(b) where the due date of payment is not ascertainable from the contract, theinvoice shall be issued before or at the time when the supplier of service receives thepayment;

(c) where the payment is linked to the completion of an event, the invoice shallbe issued on or before the date of completion of that event.

(6) In a case where the supply of services ceases under a contract before the completionof the supply, the invoice shall be issued at the time when the supply ceases and suchinvoice shall be issued to the extent of the supply made before such cessation.

(7) Notwithstanding anything contained in sub-section (1), where the goods beingsent or taken on approval for sale or return are removed before the supply takes place, theinvoice shall be issued before or at the time of supply or six months from the date of removal,whichever is earlier.

Explanation.––For the purposes of this section, the expression “tax invoice” shallinclude any revised invoice issued by the supplier in respect of a supply made earlier.

Rule 46:Tax Invoice.

Subject to rule 54, a tax invoice referred to in section 31 shall be issued bythe registered person containing the following particulars, namely,-

(a) name, address and Goods and Services Tax Identification Number of thesupplier;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as“-” and “/” respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number or UniqueIdentity Number, if registered, of the recipient;

(e) name and address of the recipient and the address of delivery, along with thename of the State and its code, if such recipient is un-registered and where thevalue of the taxable supply is fifty thousand rupees or more;

(f) name and address of the recipient and the address of delivery, along with thename of the State and its code, if such recipient is un-registered and where thevalue of the taxable supply is less than fifty thousand rupees and the recipientrequests that such details be recorded in the tax invoice;

(g) Harmonised System of Nomenclature code for goods or services;

(h) description of goods or services;

(i) quantity in case of goods and unit or Unique Quantity Code thereof;

(j) total value of supply of goods or services or both;

(k) taxable value of the supply of goods or services or both taking into accountdiscount or abatement, if any;

(l) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);

(m) amount of tax charged in respect of taxable goods or services (central tax,State tax, integrated tax, Union territory tax or cess);

(n) place of supply along with the name of the State, in the case of a supply in thecourse of inter-State trade or commerce;

(o) address of delivery where the same is different from the place of supply;

(p) whether the tax is payable on reverse charge basis; and

(q) signature or digital signature of the supplier or his authorised representative:

Provided that the Board may, on the recommendations of the Council, bynotification, specify-

(i) the number of digits of Harmonised System of Nomenclature code for goodsor services that a class of registered persons shall be required to mention, for suchperiod as may be specified in the said notification; and

(ii) the class of registered persons that would not be required to mention theHarmonised System of Nomenclature code for goods or services, for such period asmay be specified in the said notification:

Provided further that where an invoice is required to be issued under clause(f) of sub-section (3) of section 31, a registered person may issue a consolidatedinvoice at the end of a month for supplies covered under sub-section (4) of section 9,the aggregate value of such supplies exceeds rupees five thousand in a day from anyor all the suppliers:

Provided also that in the case of the export of goods or services, the invoice shall carry anendorsement “SUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX” or “SUPPLY MEANTFOR EXPORT UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX”,as the case may be, and shall, in lieu of the details specified in clause (e), contain the following details, namely,-

(i) name and address of the recipient;

(ii) address of delivery; and

(iii) name of the country of destination.

Provided also that a registered person may not issue a tax invoice inaccordance with the provisions of clause (b) of sub-section (3) of section 31 subjectto the following conditions, namely,-

(a) the recipient is not a registered person; and

(b) the recipient does not require such invoice, andshall issue a consolidated tax invoice for such supplies at the close of each day inrespect of all such supplies.

Rule 46A: Invoice-cum-bill of supply.-

Notwithstanding anything contained in rule 46 or rule49 or rule 54, where a registered person is supplying taxable as well as exempted goods orservices or both to an unregistered person, a single “invoice-cum-bill of supply” may beissued for all such supplies.

Rule 47:Time limit for issuing tax invoice.-

The invoice referred to in rule 46, in the case of thetaxable supply of services, shall be issued within a period of thirty days from the date ofthe supply of service:

Provided that where the supplier of services is an insurer or a banking company or afinancial institution, including a non-banking financial company, the period within whichthe invoice or any document in lieu thereof is to be issued shall be forty five days from thedate of the supply of service:

Provided further that an insurer or a banking company or a financial institution,including a non-banking financial company, or a telecom operator, or any other class ofsupplier of services as may be notified by the Government on the recommendations of theCouncil, making taxable supplies of services between distinct persons as specified in section25, may issue the invoice before or at the time such supplier records the same in his books ofaccount or before the expiry of the quarter during which the supply was made.

Rule 48:Manner of issuing invoice.-

(1)The invoice shall be prepared in triplicate, in the case ofsupply of goods, in the following manner, namely,-

(a) the original copy being marked as ORIGINAL FOR RECIPIENT;

(b) the duplicate copy being marked as DUPLICATE FORTRANSPORTER; and

(2) The invoice shall be prepared in duplicate, in the case of the supply of services, inthe following manner, namely,-

(a) the original copy being marked as ORIGINAL FOR RECIPIENT; and

(b) the duplicate copy being marked as DUPLICATE FOR SUPPLIER.

(3) The serial number of invoices issued during a tax period shall be furnishedelectronically through the common portal in FORM GSTR-1.

Rule 54: Tax invoice in special cases.-

(1)An Input Service Distributor invoice or, as the casemay be, an Input Service Distributor credit note issued by an Input Service Distributor shallcontain the following details:-

(a) name, address and Goods and Services Tax Identification Number of theInput Service Distributor;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as- “-”, “/” respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number of the recipient to whom the credit is distributed;

(e) amount of the credit distributed; and

(f) signature or digital signature of the Input Service Distributor or his authorized representative:

Provided that where the Input Service Distributor is an office of a bankingcompany or a financial institution, including a non-banking financial company, a taxinvoice shall include any document in lieu thereof, by whatever name called, whetheror not serially numbered but containing the information as mentioned above.

[(1A) (a) A registered person, having the same PAN and State code as an Input ServiceDistributor, may issue an invoice or, as the case may be, a credit or debit note to transfer thecredit of common input services to the Input Service Distributor, which shall contain thefollowing details:-

i. name, address and Goods and Services Tax Identification Number of the registeredperson having the same PAN and same State code as the Input Service Distributor;

ii. a consecutive serial number not exceeding sixteen characters, in one or multipleseries, containing alphabets or numerals or special characters -hyphen or dash andslash symbolised as “-” and “/” respectively, and any combination thereof, uniquefor a financial year;

iii. date of its issue;

iv. Goods and Services Tax Identification Number of supplier of common service andoriginal invoice number whose credit is sought to be transferred to the Input ServiceDistributor;

v. name, address and Goods and Services Tax Identification Number of the InputService Distributor;

vi. taxable value, rate and amount of the credit to be transferred; and

vii. signature or digital signature of the registered person or his authorised representative.

(b) The taxable value in the invoice issued under clause (a) shall be the same as the value ofthe common services.]32

(2) Where the supplier of taxable service is an insurer or a banking company or afinancial institution, including a non-banking financial company, the said supplier issue a tax invoice or any other document in lieu thereof, by whatever namecalled [for the supply of services made during a month at the end of the month]35, whetherissued or made available, physically or electronically whether or not serially numbered, andwhether or not containing the address of the recipient of taxable service but containing otherinformation as mentioned under rule 46.

(3) Where the supplier of taxable service is a goods transport agency supplying servicesinrelation to transportation of goods by road in a goods carriage, the said supplier shallissue a tax invoice or any other document in lieu thereof, by whatever name called,containing the gross weight of the consignment, name of the consigner and the consignee,registration number of goods carriage in which the goods are transported, details of goodstransported, details of place of origin and destination, Goods and Services Tax IdentificationNumber of the person liable for paying tax whether as consigner, consignee or goodstransport agency, and also containing other information as mentioned under rule 46.

(4) Where the supplier of taxable service is supplying passenger transportation service, atax invoice shall include ticket in any form, by whatever name called, whether or not seriallynumbered, and whether or not containing the address of the recipient of service butcontaining other information as mentioned under rule 46.

(5) The provisions of sub-rule (2) or sub-rule (4) shall apply, mutatis mutandis, to thedocuments issued under rule 49 or rule 50 or rule 51 or rule 52 or rule 53.

Rule 55: Transportation of goods without issue of invoice.-

(1)For the purposes of-

(a) supply of liquid gas where the quantity at the time of removal from the placeof business of the supplier is not known,

(b) transportation of goods for job work,

(d) such other supplies as may be notified by the Board,the consigner may issue a delivery challan, serially numbered not exceeding sixteencharacters, in one or multiple series, in lieu of invoice at the time of removal of goods fortransportation, containing the following details, namely:-

(i) date and number of the delivery challan;

(ii) name, address and Goods and Services Tax Identification Number of theconsigner, if registered;

(iii) name, address and Goods and Services Tax Identification Number or UniqueIdentity Number of the consignee, if registered;

(iv) Harmonised System of Nomenclature code and description of goods;

(v) quantity (provisional, where the exact quantity being supplied is not known);

(vi) taxable value;

(vii) tax rate and tax amount – central tax, State tax, integrated tax, Union territorytax or cess, where the transportation is for supply to the consignee;

(viii) place of supply, in case of inter-State movement; and

(ix) signature.

(2) The delivery challan shall be prepared in triplicate, in case of supply of goods, in thefollowing manner, namely:–

(a) the original copy being marked as ORIGINAL FOR CONSIGNEE;

(b) the duplicate copy being marked as DUPLICATE FOR TRANSPORTER;and

(3) Where goods are being transported on a delivery challan in lieu of invoice, the sameshall be declared as specified in rule 138.

(4) Where the goods being transported are for the purpose of supply to the recipient butthe tax invoice could not be issued at the time of removal of goods for the purpose ofsupply, the supplier shall issue a tax invoice after delivery of goods.

(5) Where the goods are being transported in a semi knocked down or completelyknocked down condition -

(a) the supplier shall issue the complete invoice before dispatch of the firstconsignment;

(b) the supplier shall issue a delivery challan for each of the subsequentconsignments, giving reference of the invoice;

(c) each consignment shall be accompanied by copies of the correspondingdelivery challan along with a duly certified copy of the invoice; and

(d) the original copy of the invoice shall be sent along with the last consignment.

Section 33: Amount of tax to be indicated in tax invoice and other documents.

Notwithstanding anything contained in this Act or any other law for the time beingin force, where any supply is made for a consideration, every person who is liable to pay taxfor such supply shall prominently indicate in all documents relating to assessment, taxinvoice and other like documents, the amount of tax which shall form part of the price atwhich such supply is made.

Section 32:Prohibition of unauthorized collection oftax.

(1) A person who is not a registered person shall not collect in respect of anysupply of goods or services or both any amount by way of tax under this Act.

(2) No registered person shall collect tax except in accordance with the provisions ofthis Act or the rules made thereunder.

Rule 49: Bill of supply.-

A bill of supply referred to in clause (c) of sub-section (3) of section 31shall be issued by the supplier containing the following details, namely,-

(a) name, address and Goods and Services Tax Identification Number of thesupplier;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special characters -hyphen or dash and slash symbolised as “-” and “/” respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number or UniqueIdentityNumber, if registered, of the recipient;

(e) Harmonised System of Nomenclature Code for goods or services;

(f) description of goods or services or both;

(g) value of supply of goods or services or both taking into account discount orabatement, ifany; and

(h) signature or digital signature of the supplier or his authorised representative:Provided that the provisos to rule 46 shall, mutatis mutandis, apply to the billof supply issued under this rule:

Provided further that any tax invoice or any other similar document issuedunder any other Act for the time being in force in respect of anynon-taxable supplyshall be treated as a bill of supply for the purposes of the Act.

Rule 55A: Tax Invoice or bill of supply to accompany transport of goods.-

The person-inchargeof the conveyance shall carry a copy of the tax invoice or the bill of supply issued inaccordance with the provisions of rules 46, 46A or 49 in a case where such person is notrequired to carry an e-way bill under these rules.]

Rule 50: Receipt voucher.-

A receipt voucher referred to in clause (d) of sub-section (3) ofsection 31 shall contain the following particulars, namely,-

(a) name, address and Goods and Services Tax Identification Number of thesupplier;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as “-” and “/” respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number or UniqueIdentity Number, if registered, of the recipient;

(e) description of goods or services;

(f) amount of advance taken;

(g) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);

(h) amount of tax charged in respect of taxable goods or services (central tax,State tax, integrated tax, Union territory tax or cess);

(i) place of supply along with the name of State and its code, in case of a supplyin the course of inter-State trade or commerce;

(j) whether the tax is payable on reverse charge basis; and

(k) signature or digital signature of the supplier or his authorised representative:

Provided that where at the time of receipt of advance,-

(i) the rate of tax is not determinable, the tax shall be paid at the rate ofeighteen per cent.;

(ii) the nature of supply is not determinable, the same shall be treated asinter-State supply.

Rule 51:Refund voucher.-

A refund voucher referred to in clause (e) of sub-section (3) of section31 shall contain the following particulars, namely:-

(a) name, address and Goods and Services Tax Identification Number of thesupplier;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as “-” and “/”respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number or UniqueIdentity Number, if registered, of the recipient;

(e) number and date of receipt voucher issued in accordance with the provisionof rule 50;

(f) description of goods or services in respect of which refund is made;

(g) amount of refund made;

(h) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);

(i) amount of tax paid in respect of such goods or services (central tax, State

tax, integrated tax, Union territory tax or cess);

(j) whether the tax is payable on reverse charge basis; and

(k) signature or digital signature of the supplier or his authorised representative.

Rule 52: Payment voucher.-

A payment voucher referred to in clause (g) of sub-section (3) ofsection 31 shall contain the following particulars, namely:-

(a) name, address and Goods and Services Tax Identification Number of thesupplier if registered;

(b) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as “-” and “/” respectively, and anycombination thereof, unique for a financial year;

(d) name, address and Goods and Services Tax Identification Number of therecipient;

(e) description of goods or services;

(f) amount paid;

(g) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);

(h) amount of tax payable in respect of taxable goods or services (central tax,State tax, integrated tax, Union territory tax or cess);

(i) place of supply along with the name of State and its code, in case of a supplyin the course of inter-State trade or commerce; and

(j) signature or digital signature of the supplier or his authorised representative.

Rule 53. Revised tax invoice and credit or debit notes.-

(1)A revised tax invoice referred to insection 31 and credit or debit notes referred to in section 34 shall contain the followingparticulars, namely:-

(a) the word “Revised Invoice”, wherever applicable, indicated prominently;

(b) name, address and Goods and Services Tax Identification Number of thesupplier;

(d) a consecutive serial number not exceeding sixteen characters, in one ormultiple series, containing alphabets or numerals or special charactershyphenor dash and slash symbolised as “-” and “/” respectively, and anycombination thereof, unique for a financial year;

(e) date of issue of the document;

(f) name, address and Goods and Services Tax Identification Number or UniqueIdentity Number, if registered, of the recipient;

(g) name and address of the recipient and the address of delivery, along with thename of State and its code, if such recipient is un-registered;

(h) serial number and date of the corresponding tax invoice or, as the case maybe, bill of supply;

(i) value of taxable supply of goods or services, rate of tax and the amount of thetax credited or, as the case may be, debited to the recipient; and

(j) signature or digital signature of the supplier or his authorised representative.

(2) Every registered person who has been granted registration with effect from a dateearlier than the date of issuance of certificate of registration to him, may issue revised taxinvoices in respect of taxable supplies effected during the period starting from the effectivedate of registration till the date of the issuance of the certificate of registration:

Provided that the registered person may issue a consolidated revised tax invoice inrespect of all taxable supplies made to a recipient who is not registered under the Act duringsuch period:

Provided further that in the case of inter-State supplies, where the value of a supplydoes not exceed two lakh and fifty thousand rupees, a consolidated revised invoice may beissued separately in respect of all the recipients located in a State, who are not registeredunder the Act.

(3) Any invoice or debit note issued in pursuance of any tax payable in accordance withthe provisions of section 74 or section 129 or section 130 shall prominently contain thewords “INPUT TAX CREDIT NOT ADMISSIBLE”.

Section 34: Credit and debitnotes.

(1)Where a tax invoice has been issued for supply of any goods or services orboth and the taxable value or tax charged in that tax invoice is found to exceed the taxablevalue or tax payable in respect of such supply, or where the goods supplied are returned bythe recipient, or where goods or services or both supplied are found to be deficient, theregistered person, who has supplied such goods or services or both, may issue to therecipient a credit note containing such particulars as may be prescribed.

(2) Any registered person who issues a credit note in relation to a supply of goods orservices or both shall declare the details of such credit note in the return for the month duringwhich such credit note has been issued but not later than September following the end of thefinancial year in which such supply was made, or the date of furnishing of the relevantannual return, whichever is earlier, and the tax liability shall be adjusted in such manner asmay be prescribed:

Provided that no reduction in output tax liability of the supplier shall be permitted, ifthe incidence of tax and interest on such supply has been passed on to any other person.

(3) Where a tax invoice has been issued for supply of any goods or services or bothand the taxable value or tax charged in that tax invoice is found to be less than the taxablevalue or tax payable in respect of such supply, the registered person, who has supplied suchgoods or services or both, shall issue to the recipient a debit note containing such particularsas may be prescribed.

(4) Any registered person who issues a debit note in relation to a supply of goods orservices or both shall declare the details of such debit note in the return for the month duringwhich such debit note has been issued and the tax liability shall be adadjusted in such manneras may be prescribed.

Explanation.––

For the purposes of this Act, the expression “debit note” shall includea supplementary invoice.